Sponsorship Policy

PMIWDC Sponsorship Policy (115KB PDF)

Sponsorship Opportunities

Introduction

The Project Management Institute Washington, DC Chapter, Inc. (PMIWDC) accepts support from organizations that have an interest in the promotion of project and program management education and networking. For organizations that wish to show support for project and program management, and gain exposure to more than 8,000 PMIWDC Chapter members, PMIWDC offers three categories of sponsorship:

• Sustained Corporate Supporters Program - For organizations seeking to support the activities of PMIWDC throughout the year, and be recognized for their contributions throughout the term of their sponsorship.
• Event Sponsorship Program - For organizations who prefer to target their support at specific PMIWDC events and activities.
• Corporate Volunteers Program- For organizations who prefer to contribute talent and expertise in the form of donated services .

PMIWDC also offers online banner advertising options. Please visit the Advertising page for more information.

How to Sponsor

Why You Should Become a Sponsor

Sustained Corporate Supporters Program

The PMIWDC Sustained Corporate Supporters Program is designed for organizations seeking to support the activities of PMIWDC throughout the year, and be recognized for their contributions throughout the term of their sponsorship. All three sponsorship levels include complimentary registrations at the chapters monthly dinner presentations, online recognition through the PMIWDC website, and special mention on the slide decks displayed to dinner guests at the monthly meetings. See below for details on the sponsorship levels.

Gold Level Twelve Month Program ($7,500):

• A corporate table, with reserved seats for 10 guests of your choice, at any two monthly dinner meetings during your sponsorship.
• Your company logo and web link on the PMIWDC web page for the entire twelve month period. PMIWDC will determine logo size and placement.
• Recognition in the PMIWDC monthly newsletter for the duration of the sponsorship.
• Recognition on a slide in all monthly dinner meeting slide decks during the twelve month period.
• PMIWDC Acrylic Flame award in the first month of the twelve month period.

Silver Level Six Month Program ($5,000):

• A corporate table at one monthly dinner meeting during the six month period.
• Your company logo and web link on the PMIWDC web page during the six month period. PMIWDC will determine logo size and placement.
• Recognition on a slide in all monthly dinner meeting slide decks during the six month period.
• Framed certificate of recognition in the first month of the six month period.

Bronze Level Three Month Program ($2,500):

• Five registrations for one monthly dinner meeting during the three month period.
• Your company logo and web link on the PMIWDC web page during the three month period. PMIWDC will determine logo size and placement.
• Recognition on a slide in all monthly dinner meeting slide decks during the three month period.
• Framed certificate of recognition in the first month of the three month period.

For more information about becoming a Sustained Corporate Supporter, please contact us at indicating your interest in becoming a Sustained Corporate Supporter. A PMIWDC officer will contact you to discuss your interest.

Event Sponsorship Program

PMIWDC accepts financial support for specific chapter-hosted events such as the monthly Dinner Presentations, quarterly “PM in the A.M.” Breakfast meetings, Knowledge Exchange Forums, the annual golf tournament, and many other events.  The event project managers responsible for other PMIWDC-hosted events may also offer sponsorship opportunities for those events.

PMIWDC Event Sponsorship Benefits – Monthly Dinner Meeting

Event sponsors receive the following benefits for their financial support:

• A table set up for your use at the event being sponsored. The table will be set up in an area separate and distinct from the PMIWDC event (e.g. outside the actual event area) for the sponsor to display information about their company's products/services. If the sponsor desires, they may provide their own computer or other technology to assist in promoting their products or services. Sponsors may sell their products at their table.
• Inclusion in the sponsor acknowledgement slide in the event slide presentation. If slides are not used at a particular PMIWDC event, a PMIWDC representative will verbally acknowledge the event sponsors at the event.
• Registration of up to 5 attendees for the sponsored PMIWDC meeting/event at member prices. If sponsors wish to register attendees for the meeting/event, registration must be made prior to the event registration deadline.
• The sponsor can hold prize drawings and distribute promotional items. If the sponsor chooses to hold a prize drawing, the winner will be announced by the sponsor prior to the beginning of the PMIWDC event. The sponsor may distribute items from the sponsor table or in close proximity to the sponsor table to attendees of the event.

PMIWDC Event Sponsorship Benefits – Quarterly "PM in the A.M." Breakfast Meeting

• A table set up for the sponsor's use at the event being sponsored. The table will be set up in an area separate and distinct from the PMIWDC event (e.g. outside the actual event area) for the sponsor to display information about their company's products/services. If the sponsor desires, they may provide their own computer or other technology to assist in promoting their products or services. Sponsors may sell their products or services at their table.

• The sponsor may hold prize drawings and distribute promotional items. If the sponsor chooses to hold a prize drawing, the winner will be announced by the sponsor prior to the beginning of the PMIWDC event. The sponsor may distribute items from the sponsor table or in close proximity to the sponsor table to attendees of the event.

• Three complimentary registrations for the PM in the AM event

• Sponsor's logo exhibited on the acknowledgement page of the event slide deck along with text, such as, "Thank you to today's sponsor". The slide deck is displayed before the speaker's presentation.

• An opportunity to identify the guest speaker for the PM in the A.M. event. The event topic must relate to the profession of project or program management or leadership development and shall not be used to market a specific product or service

• 8 complimentary registrations for the PM in the AM event

• The sponsor may hold prize drawings and distribute promotional items. If the sponsor chooses to hold a prize drawing, the winner will be announced by the sponsor prior to the beginning of the PMIWDC event.

• Sponsor's logo exhibited on the acknowledgement page of the event slide deck along with text, such as, "Thank you to today's sponsor". The slide deck is displayed before the speaker's presentation.

Event Sponsorship Rates:

• Monthly Chapter Dinner Meeting Sponsor: $400.00 per month or $1,100 for a 3-Month commitment for the monthly Chapter dinner meeting Sponsor (3 consecutive months only)
• Quarterly “PM in the A.M.” Breakfast Meeting Sponsor: $500 per event, or $1800/year (events occurring 4 times per year)
• Other Events: - Costs vary by event. Contact us for current rates.
  

How to Sponsor a PMIWDC Event

To sponsor a specific PMIWDC-hosted event, please contact us your interest in sponsoring an event. PMIWDC requires that all sponsorships be paid in full prior to the specific event as defined by the payment and registration schedule for that event. Payments may be made by check or by credit card. Specific instructions will provided by the Event Project Manager,

Corporate Volunteer Program

PMIWDC accepts material and technical support from organizations who support project management. This opportunity is open to three companies each year, and is decided by the requirements listed below.

PMIWDC Corporate Volunteer Requirements:

• At least $1,000 of goods and/or services at no charge to the chapter or to chapter members, not including other types of sponsorships.
• Have company employees participate actively as volunteers on PMIWDC task forces and committees.
• The three companies who have the most employees participating as volunteers and who have met the contribution requirement at the beginning of each year will be recognized as that year's Corporate Volunteers.

PMIWDC Corporate Volunteer Benefits:

• Recognition of your company on the PMIWDC website, with your corporate logo.
• Formal introduction and recognition of your company's contributions at a PMIWDC dinner meeting.
• Recognition of your company on the slide decks at all monthly dinner meetings throughout the year.
• Two free registrations to any one monthly dinner meeting
• A framed certificate recognizing your company's contributions.

Important Notes:

Acceptance, Deferment and Cancellation:

• PMIWDC reserves the right to: Accept only sponsorships that have a direct project management benefit to our membership, limit the number of concurrent sponsorship; and/or d efer, refuse, or cancel sponsorships.

• PMIWDC is constrained by law to limit the fair market value of the goods and services provided to sponsors in return for their financial support.

• PMIWDC does not provide member or attendance information from these events

• PMIWDC does not sell or rent information about its members or conference attendees under any circumstances.

Tax Exemption:

• PMIWDC is Inc. in the Commonwealth of Virginia, and operates as a tax-exempt organization under section 501(c)6 of the federal tax code.

• PMIWDC is not a charity under IRS guidelines. As a 501(c)6 organization, no part of donations or contributions by individuals should be considered deductible as charitable donations. However, payments and donations by businesses can be deducted as business expenses. Sponsors should check with their tax advisor for details regarding payments to 501(c)6 tax-nonprofit organizations.

Project Management Institute Washington, D.C. Chapter, Inc.

EIN information and 1099 forms available upon request.

Thank you for your interest in and support of PMIWDC.